Commercial Film and Photography Requests Thanks to tax incentives, beautiful locations, and top-notch professionals and facilities, Louisiana's film industry has become one of the largest in the United States and earned the nickname “Hollywood South.” At the RTA, we're proud to play our role in the Hollywood South phenomenon. Our streetcars, buses, and properties have appeared in many feature films, commercials, and photo shoots. The RTA welcomes film, video and photography productions to request to use our vehicles and locations for their projects. We require a formal application process, and fees do apply. We attempt to fulfill all requests, but because our ridership is our first priority, certain requests may be denied because of availability issues. Available for Use Vehicles Streetcars The historic, green streetcars that operate along St. Charles Avenue The modern, red streetcars that operate along Canal St., Rampart St. and the Riverfront Buses Locations Streetcar stops and shelters Bus stops and shelters RTA facilities such as streetcar barns and bus depots Overview of the Process Make your request at least four weeks in advance. Film/Photography Request Form Film/Photography Policy Send to the RTA's Marketing and Communications Department: A Letter of Intent. A script, storyboard or concept treatment that details how you want to use RTA property for your production. Documentation may be sent either via fax or e-mail E-mail – email@example.com Fax – (504) 648-5158 The RTA will give you a cost estimate soon after your application and will ask for a deposit. In certain cases, the RTA will require a pre-production meeting to be held at our offices in order discuss your plans and discuss how to make them compliant with RTA requirements. At least two weeks before production begins, your production company must supply proof of appropriate insurance coverage. (See “Proof of Insurance” below.) At least 48 hours before production, a representative of your company must sign and submit certain contracts to the RTA. (See “Contracts” below.) Full payment is due before the start of your project. (See “Costs and Payment” below.) RTA's Image One reason we ask for details about how you want to use RTA property in your production is because, in order to protect our riders and our brand, we do not wish productions to portray the RTA or its employees in a negative light. In addition, filming and photography should not portray public transportation as unsafe. On RTA property, we do not allow scenes of violence, assaults, murders, explicit sexuality, suicide or attempted suicide, bus or streetcar crashes, or traumatic events. The RTA is likely to consider any similarly violent or disturbing scenes or imagery to be inappropriate and deny approval. RTA Personnel on Location Each production is required to pay for at least one RTA supervisor be present on the set and monitor the production. Additional RTA employees, such as customer assistants, electricians, laborers, carpenters, and sheet metal workers, are available for hire if needed. Please note that the RTA personnel present on the set cannot change the terms and conditions of the agreement between the RTA and your production company. Any requests to make changes to the agreement must go through the RTA's Marketing and Communications Department. Proof of Insurance At least two weeks before production begins, your production company must supply proof of appropriate insurance coverage. Please follow all three of the following steps: Marc Popkin Risk Management Analyst Regional Transit Authority 2817 Canal Street New Orleans, LA 70119 Mail certified copies of relevant insurance documentation to: Fax or e-mail copies of the same documentation to the Risk Management Analysts E-mail – firstname.lastname@example.org Fax – (504) 648-5236, Attention: Marc Popkin Fax or e-mail copies of the same documentation to: E-mail – email@example.com Fax – (504) 648-5227 Insurance Documentation Needed Proof of insurance must include the following coverage and conditions: (i) Broad Form Contractual Liability; (ii) Premises/Operations, including deletion of explosion, collapse and underground (XCU) exclusions; (iii) Broad Form Property Damage; (iv) Personal Injury Liability, with employee and contractual exclusions deleted; (v) Severability of Interest and Cross Liability endorsement; and (vi) Requestor expressly agrees to waive, and will require its insurer to waive, its rights, benefits and entitlement under the “Other Insurance” clause of its Commercial General Liability policy, with respect to the RTA. The RTA may require additional insurance coverage and/or limits based on the nature and extent of the project. Contracts At least 48 hours before production, a representative of your company must sign and submit certain contracts to the RTA. Your representative must be a high level employee within your organization, such as President, Owner, Co-Owner, Partner, or Vice President. The contracts required are: Release & Waiver of Liability | InvoiceAt least 48 hours before production, a representative of your company must sign and submit certain contracts to the RTA. Your representative must be a high level employee within your organization, such as President, Owner, Co-Owner, Partner, or Vice President. The contracts required are: Release & Waiver of Liability Invoice Filming Hours In general, most productions film on weekends when the RTA's services are in less demand by the public. If necessary for your production, the RTA can arrange for filming during weekdays outside of rush hour. Blocked, rush-hour times are Monday through Friday from 5:00 a.m. until 9:30 a.m. and from 3:00 p.m. until 7:00 p.m. The RTA may also have to deny requests for certain filming times and locations when special events are going on in the city. Stationary Streetcar Filming To avoid interruptions to the RTA's regular public transit services, filming and photography work that requires the streetcar to be stationary for extended periods of time have to be completed at the one of following locations: Canal Streetcar at Harrah's Casino Canal Streetcar at City Park St. Charles Streetcar at Howard Avenue St. Charles Streetcar outside Willow Street Office St. Charles Streetcar at the intersection of Carrollton and Claiborne Avenues Filming along the streetcar lines in other areas must not delay or interrupt the RTA's regularly scheduled public transit services. Rates and Payment WORKERS COMPENSATION Coverage A: Statutory: In form and in accordance with the laws of the State of Louisiana. Coverage B: Employers Liability: $500,000 Bodily Injury by Accident $500,000 Bodily Injury by Disease, Each Employee $500,000 Bodily Injury by Disease, Policy Limit COMPREHENSIVE OR COMMERCIAL GENERAL LIABILITY $2,000,000 General Aggregate (per Location) $1,000,000 Personal Injury and Advertising Injury $1,000,000 Per Occurrence The Commercial General Liability policy shall include, without limitation: AUTOMOBILE LIABILITY $1,000,000 Combined Single Limit (Bodily Injury and Property Damage) Right of Entry, Bus Rental Agreement, and/or Bailment Agreement RTA/Transdev Waiver Agreement For vehicles, travel time to and from the filming site will be included in the total rental time. The clock begins the moment the vehicle leaves its bus garage and ends when it returns. RTA personnel must be present for all projects. The appropriate fees will be included in your estimate. The RTA requires a 10% deposit of total estimated costs or a deposit of $250, whichever is greater. This deposit will book your project. Full payment is due before the start of your project and before the RTA will release any assets. If your project costs run over the estimate, the RTA will bill your company for the balance.